Officer Cautioned For Improper Access Of Police Records

A police officer has been given an adult caution after he admitted breaching data protection legislation by improperly accessing police records.

A Police Ombudsman investigation found that the officer, who was being investigated over an allegation of assault made against him by a member of the public, had accessed records relating to that case and a similar case involving an off-duty colleague.

The issue came to light during a routine police audit which showed that the officer had accessed records from the investigation into his colleague's conduct.

It was referred by police to the Police Ombudsman, whose investigators then asked police to check whether the officer had also accessed records about the investigation into his own conduct. Another audit showed that he had.

When interviewed, the officer accepted that he had no lawful reason for accessing records in relation to either case.

However, no evidence was found to indicate that he had shared any information from the records with anyone else.

The Police Ombudsman, Dr Michael Maguire, concluded that the officer had breached the Data Protection Act and submitted a file to the Public Prosecution Service (PPS).

After considering the evidence, the PPS directed that the officer should be prosecuted for common assault and offences relating to data protection and computer misuse. But after consultation, the PPS offered the officer an adult caution, which he accepted.

The Police Ombudsman subsequently submitted a misconduct file to the PSNI, recommending that the officer should be disciplined in relation to his conduct.